From the BlogHire Me

The 4 Hour Workweek Guide To PhD Motivation

The 4 Hour Workweek Guide To PhD Motivation

PhD Motivation And The 4 Hour Workweek

In this post I will describe how you can boost your PhD motivation by adapting the ideas presented in The 4-Hour Workweek book by Tim Ferriss. I have read this book and there are some gems in it that I belief could be used in any PhD project. Focusing on what matters and realizing that you are improving day by day will send your motivation as a PhD through the roof.


What is The 4-Hour Workweek

Income Has No Value Without Time

Most of the people want to make a lot of money to life like rich people, not to buy expensive things, but to do whatever they want whenever they want. Tim Ferriss proposes in this book ways to make more money in less time (ideally in 4 hours a week), so you can have extra cash and more free time. Obviously this is the end result and you should expect hard work at the beginning. At the end you should be running some sort of business in auto-pilot, that will provide the cash and free time for your dreams.

# For your PhD: We will assume you don’t want to give up your PhD (which is always an option), but what you want is to finish it as soon as possible, and/or to achieve with your research the highest impact possible. Ah, I forgot, you would also like to enjoy some free time away from the faculty.

This would be my dream situation, you might have a different one, but since I feel this is quite a general feeling, I will stick to my definition of a successful PhD. Therefore, I will translate the business ideas presented in this book to the life of a PhD student.

In order to achieve this he proposes some mental models and “tricks” to cheat the system.

Wait wait. Tricks to cheat the system? It sounds like this guy is going to sell me some smoke.

In fact, it’s all about definition. Imagine you want to have a house in a tropical island. Are you thinking of “owning” the house or just of “spending” a month a year in a tropical island? I am quite sure it is the second option. Most of the times we want experiences, not just owning the objects.

# For your PhD, definition: What is a successful PhD? I would say, 4-5 published papers in peer-reviewd journals, give 2-3 oral presentations in international conferences, and extending your network. And a written thesis, of course. 

Best Ideas From The 4-Hour Workweek To Use In Your PhD

What Gets Measured Gets Done

Dilbert, measurable objectives

How do you know if your diet is working and you are loosing weight? You weigh yourself with the same scale and check that your wight decreases as you progress on your diet. This is partially correct, if you want to know more, ask me or read The 4-Hour Body.

The point is: if you can measure it, you can change it.

An useful extension of this:  if you can’t measure it, or act upon it, forget it because it is outside your reach.

# For your PhD: You want to be a better scientific writer. This is not measurable. Let’s say, you want to write a page of text per day within 30 days. Now we are talking, with this you can check if you achieved your goal. Add the following to track your improvement:

  • Don’t try to write a page the first day.
  • Write a paragraph each day during the first week.
  • Write two paragraphs a day during the second week, and end up writing 4 paragraphs the last week.
  • Focus on small continuous changes rather than on big sudden transformations. 

Efficient vs Effective

Dibert Efficient

Efficient: perform a task in the most economical matter.

Effective: achieve the desired effect.

The later is more useful, since you can be very efficient at useless tasks. While if you are effective, you achieve what you wanted. Obviously, this book want you to be efficient at being effective.

# For your PhD: It doesn’t matter if you perform efficiently all the experiments in the lab, unless your experiments are sound, new, and bring discoveries to the table.

For the techies, like me, you can have the best task management system, the most automated way to check and reply emails. This does not guarantee that your research will be any good.

Start with good ideas and find the way to turn them into results in the fastest way.

You Are Nervous, Like Everybody Else

Dilbert Failure

This idea is very short. Everybody is nervous, everybody is scared. Your business competitors are also insecure, they think they can loose form you. Even the famous singer panics on stage. Why shouldn’t you?

# For your PhD: Even the biggest professor gets that “funny” feeling in his stomach when he has to give a talk. Am I gonna miss something important? Am I gonna sound like a fool? What if they discover I am not so good?  

These are common feelings, you are not the only one suffering them, so relax, think that with practice you will handle them better and show them what you are made of. 

If you are still with me, let’s move on practical tricks you can use to change your PhD life.

Tricks to scape the rat race

Rat Race

Pareto’s Law, 80/20

This could be the biggest game changing idea in this book. It says that 80% of your actions account only for 20% of the outcome (ouch!), but luckily, 20% of the actions account for 80% of the outcome (yay!).

The message here is two-fold:

  • Eliminate those 80% of useless activities.
  • Spend more time and effort on the 20% of activities that drive the results you want to see.

If you combine these two tricks, expect a boost in your results.

#For your PhD: Practice makes perfect. Writing should be one of your priorities. Write a page a day. By the time you have to write a real paper on that project, you will have plenty of material to start. 

You don’t want to repeat somebody else’s work, or to put too much effort on something that has been proven impossible or useless. Therefore, reading a paper a day can really boost your knowledge and help you to turn into an expert much faster.

When you have more experience you will discover: which kind of papers get more citations, which kind of experiments are more likely to give good results, what kind of abstracts have more chances of being awarded with an oral presentation instead of being sent to the poster session, and so on, you get my drift.

  • Focus on what gets you faster to your goals
  • Remember being efficient is not your goal, you want to be effective.

Parkinson’s Law

I already talked about Parkinson’s Law before. It states that your work will expand to fill the time available for its completion. In other words, if you had a tighter deadline you would have managed somehow to finish on time.

From this mental model it is necessary that you are not a pure perfectionist, since you will have to settle for the good enough.

# For your PhD: Promise your boss to send him that draft in 2 weeks instead of in a month. Submit an abstract to a conference describing not finished research, but the research you expect to have done by the time the conference takes place. Like this, you will have extra motivation to finish that work.

Batching Tasks

There are repetitive tasks that we have to do every day, but that can be batch-processed. These tasks are outside the 20% high-yield group, but still, they need to be finished to keep the engine running. For Tim Ferriss, emailing and bureaucracy are perfect tasks to be batched. Cooking, groceries, laundry, or cleaning are mundane activities that could also be batched.

# For your PhD: Try  to allocate a specific time to read and reply emails, let’s say 30 minutes after lunch, when you are not very sharp with most of your blood in your stomach. You could do the same for paperwork and boring bureaucratic activities, like filling forms and reports. What about that slow Friday afternoon, when not much happens and you are kind of lazy? 

Do the same with the non-work related tasks I mentioned, since they consume part of your free time. You can try to do groceries once a week (Sunday morning is rather quiet at the supermarket), do the laundry and cleaning once, and cook 2-3 meals in one go that are stored in the freezer for those weekdays when you have no time to cook.

Avoid Interruptions

Email, phone calls, meetings, visitors, all these are interruptions that don’t allow you to enter the zone and focus on finishing the work at hand. Ferriss proposes to manage your time like the most precious thing and to teach others how to approach you. You can tell them via auto replies when you are going to check your email and consequently, when they can expect a reply.

The same with phone calls, set phone hours.

Try to skip meetings as much as possible, like this book recommends. They are big time wasters. Propose instead a 5 minute phone call or Skype conference. Sk in advance for the agenda. If there is none, find an excuse. If you happen to attend a meeting, ask for the finishing time of the meeting and remember the chairman that you have to abandon the meeting at that time (in case it gets prolonged).

# For your PhD: Try  to allocate a specific time to read and reply emails, let’s say 30 minutes after lunch, when you are not very sharp with most of your blood in your stomach. You could do the same for paperwork and boring bureaucratic activities, like filling forms and reports. What about that slow Friday afternoon, when not much happens and you are kind of lazy? 

Aim For The Impossible

You are going to work harder and more committed if you expect a big reward. Having an unusually large goal gives you the hit of adrenaline that your motivation needs to overcome the hurdles. Realistic goals are uninspiring.

Imagine somebody promises to take you out to the cinema if you to loose 10kg. Probably not worth the effort. What if he promises a Ferrari California? Now we are talking, you get rid of 20kg no matter what.

Why not to use dreams to motivate us? But they are greedy, silly, personal, and other adjectives. True, but they are your dreams, and you would do anything to achieve them.

# For your PhD: What are your PhD dreams? Why to publish in a journal with an IF of 2.5 when you can aim for Nature? Sounds ambitious, but if you have to work on a Saturday night on some experiments, thinking of that Nature publication will give you energy to push your research forward. 

So you always wanted to go to New York? And coincidentally, the best conference in your field will take place in New York. It is gonna be a hell of a work to produce some quality research to be accepted in such a conference. But dreaming of spending some days in your favorite city will give you an extra boost. 

Since you are in that conference, why not approaching the big shot hoping he will open a postdoc position for you?


Ferrisss suggests to use virtual assistants (VA) to delegate tasks that consume your time, but that most of the people could do. Examples of such tasks are booking tickets, replying to emails in a standard fashion, managing your agenda, etc..

# For your PhD: While you could outsource to a VA in India the writing of 4 academic papers, this would not be very ethical nor wise. The main idea is to get somebody else to do part of your work.

  • Partner with other scientists. Find people whose expertise complement yours, so you can share the load of work. If you are a biologist, partner with some computational biologist and design projects where you test in the lab his in silico hypothesis. 
  • Get undergraduate students. This can be quite an enriching experience in itself, since you can learn to supervise people and you get them to do part of your research, while you focus on other areas.

On To-Do Lists

A current topic of time management. Tim gets it straight here. You should have:

  • a to-do list
  • a not to-do list

# PhD to-do list: 3 tasks ( measurable) that if you accomplish that day you would be satisfied .

# PhD not to-do list: Do not check email except after lunch, do not check other websites, do not let people talk without getting to the point, do not attend meetings without agenda, …, you get the point.

Final Words

There is plenty of knowledge in this book that you can use to boost your PhD motivation and to improve the outcome of your PhD project. If you feel I skipped something important, let me know in the comments. You know other tricks? Share them with the rest.

Get the book

If you are interested in knowing more details you can buy the book in Amazon

The 4-Hour Workweek (hardcover)

UPDATED: Check the Next Scientist

I have started a new blog to help PhD students and young scientist to do better science, get exposure and grow their academic footprint. All using digital hacks, blogging and social media. Check these blog posts, I think you might find them interesting:

Top 7 Things You Need To Know Before You Start a PhD

Top 7 Things You Need To Know Before You Start a PhD

Photo by kk+

Very few people will tell you the following things before you start a PhD, and you are going to need them, oh boy you are going to need them. Being aware of what it really takes to accomplish a PhD will help you decide if you want so badly to start the journey.

1. Main Challenge: Frustration Tolerance

What is the thing that will make you succeed in a PhD? What separates the men from the boys?

Frustation tolerance is what will keep you going during the long months when nothing seems to work. Some of your results will suck, you will screw up one step of the process and you will have to redo all from the beginning, some papers will be rejected, you will look like a fool at some meetings; it is fate of a PhD student. Accepting that “shit happens” will keep the engine running.

You will need this the most when you hit the phase 3 of PhD motivation, aka the feared “PhD dip”. At that moment you will be close to give up, it happened to me. After 2 years in the PhD, zero papers published, and no accomplishment in the near future, I was suffering the PhD dip. During months I was in a negative mood, which caused of course everything to get worst and worst. As a consequence, I did not produce any good work during the time. What got me out of the situation was:

  • Talk with other PhD that shared the typical “been there, suffered that” with the added “overcame that”.
  • Have several one on one meetings with a PhD counselor, a sort of shrink for students. If you take it seriously it can help you big time.
  • Keep working even if I did not want to, thinking that better times would come.

2. It Is Lonely

Are you a team player? Do you like the social aspects of work? Then a PhD is definitely not for you. Yeah, not for you.

You might have 3 supervisors, your group might have 40 members, you might even work in a team of the same topic. It does not matter. At the end of the day, each of us care about our own project. Each of us care about our publications.

This has its positive side. If you depend on somebody else’s project, and he fails, you fail. So it is good not to expose to unnecessary risk your success.

I chose my project because it was a part of a bigger project that involved other PhDs and postdocs, which itself was at the core of a group of projects. All of this was a futile attempt to minimize the loneliness of the PhD, and I have to admit that it was a failure. Even in such an interdependent group, I spend most of my days without discussing things with my colleagues, doing my thing and hoping to get some papers out.

3. You Are In Charge Of The Project

When you begin, if you are lucky, you get a project description. Others just get a title. And then, you get a pet in your back and a “now, work it out”. There you are, alone with your project. Yes, it is your project. You decide how things are done, you filter out the things your professor tells you to do. Professors think and talk a lot, they are like a fountain of ideas. They are paid to do so and in many cases, they feel forced to say what they think. What happens is that many of their ideas and suggestions are plain rubbish. And you have to keep the good ones and delete the crappy ones. Don’t be scared of saying no.

At the the end you should be the expert in your little field, not your professor.

You will be hold responsible for the outcome of the project, so you should decide how things are done. Get used to take responsibilities, the more you practice, the better prepared you will be to run your own group one day.

4. Finish It On Time

Sounds obvious, but hey, you do not want to find yourself after 4 years without funding and having still to publish two papers and a thesis. In fact, you cannot imagine the quantity of people working as postdocs that do not have a PhD yet. How come? Well, they start a postdoc promising that they are just about to finish the PhD, the thesis is almost ready and they are just waiting for a date to defend the PhD. You can only move onto the next phase of your life if you have finished your PhD.

How good are we humans at planing and predicting how much time something will take? We suck. What if we are predicting the timeline of something we do not understand, like a PhD? We suck big time. Optimism can be a dangerous weapon:

Julio: “So I have 4 years and my project description says bla bla bla? Ok, I will do A, B, C, D, and E, which will produce 4-5 papers and a review.” And the professor says: “Be happy if you achieve half of that.”

He was right.

5. You Won’t Be Curing Cancer, Yet

You got such a cool PhD project, in such a prestigious group, with a supervisor that is a rising star in the field. Logically, the least you can expect is to cure cancer, right? Well, no.

It is good to be ambitious, don’t get me wrong. Aim at the stars and at least you will be on top of the world. Fine, but breakthrough discoveries are not at everybody’s reach. There are so many factors involved, that making a great achievement is more like a miracle than science.

Be happy if after many years of scientific career you pushed our knowledge a bit further in the race to cure cancer.


6. Publish or Perish

Papers, papers, and more papers. Don’t be fooled by speeches like we don’t care about papers but about quality research and the so. The tragic truth is that papers measure how good your research is. Furthermore, in many universities you are required to have a number of published papers in order to get your PhD diploma. You can look at papers in two ways, in a qualitative and/or quantitative manner. A good scientist has either:

Needless to say that if you have a ton of very high impact papers you are the king.

7. Writing Is Really Important, Practice

You will have to write a lot, considering how important papers are and the fact that you are nor born knowing how to write a killer scientific publication. Remember, practice makes perfect. In fact some people recommend the following:

Write a fix amount every day, a sentence, a paragraph, a page, you name it. The important here is to adhere to a length of text that you can measure and that easily evaluate wether it is done or not.

This advice on writing papers I found the hard way, the first paper I wrote received close to infinite rounds of feedback. The main reason for this was that I hadn’t practiced much. But hey, it is never late to start doing things well.

And if you don’t know how to start, there is a lot of help out there on how to write well.

One Last Thing: Ithaca

Finishing your PhD is not the goal. What matters are all the things to do before you become a PhD.Travelling to conferences, meeting interesting people, giving talks, learning from smarter folks, failing, screwing up, getting papers accepted, discovering stuff, proving or disproving your hypothesis. All this is what you take with you after a PhD.

Konstantinos Kavafis described this feeling in his great poem Ithaka. Reading this poem was the trigger to take a MSc and a PhD, and to follow the research path.

Are you ready now to start the PhD adventure?

Enhanced by Zemanta


 Would you like to subscribe via RSS? RSS feed

UPDATED: Check the Next Scientist

I have started a new blog to help PhD students and young scientist to do better science, get exposure and grow their academic footprint. All using digital hacks, blogging and social media. Check these blog posts, I think you might find them interesting: